well, hosting a poker night, coaching a sports team, or anything that requires people to commit to anything will always lead to someone cancelling, and someone showing up that either didn't reply or said no.
I couldn't handle that much disgust in my life, so I stopped coaching baseball.
Honestly, I get cancellations up until 6pm for a 7pm game. I let everyone know though, bail on me once without notice, you get a warning. Do it twice, you are off the list. It bothers me, especially when I am right on the cusp of a 3 table or 4 table event, and I use tournament director to seat everyone. I don't like reshuffling seats/tables. You also get the "Do you have any open spots, as I have a friend that wants to play". That person then shows up without said friend, as they were "already busy tonight". You'd figure you would have asked them if they were free and 100% in BEFORE asking me if I have an open seat.
I mean, I can go on and on about that ... again, same with baseball and players not showing up, or are "too hurt" to play. At the end of the day though, I still enjoy it.
Some things that are different for me though...
- I host a fairly large tournament monthly, so a 1-2 player swing doesn't really impact whether the game is on or not. I do have a 36 player cap though (4 tables of 9). My smallest game in 6 years was 14 players, was this year with 7 people backing out the day of. we still played on. (outside of the Covid Shutdown period of course)
- My tables are up full time in the basement, as we don't really use the space for anything else.
- My setup time includes cleaning a bathroom, vacuuming the floor (which takes 5 min), and emptying the recycle bin on the off-chance we watched TV or the kids were down there killing my soda.
- I can get 40 starting stacks done and tubed in less than an hour now. If a family member ever asked to help, I could do it in 1/2 the time. My chips are in a tool chest and easy to get set into stacks and tubed.
- I keep tournament director updated with the RSVP's starting the week before the event. I seat everyone (randomly) in TD and hour before the event, and then print their seats using the receipt printer (its in a thread somewhere).
- I load up my fridge with soda and water the night before, so my kids don't drink it before game time.
Then ... we play.
and sometime before the next event, I will take out the trash, empty the recycle bin, and clean the hot dog roller. Not going to lie, cleaning the roller is sometimes done the morning of the event, as I hate cleaning it that much. I always slice open my finger when cleaning it too. Got me twice this last time. Lucky for me, this last event was catered, so the roller is cleaned and ready for the November game.